HR Intern Job Description

Learn about the key requirements, duties, responsibilities, and skills that should be in an HR intern job description.

Lee-Shay Newton is an Editor and Copywriter at Betterteam. She has a background in journalism and specializes in HR and small business topics.

HR interns work under the supervision of the HR manager to provide administrative support to the HR department. They post and remove job advertisements as needed, schedule interviews with shortlisted candidates, and gather pertinent payroll data.

HR Intern Job Description Template

We are looking to employ an enthusiastic and driven HR intern to assist our HR department with administrative and HR-related tasks. The HR intern’s responsibilities include updating employee absence records, filing HR documents accordingly, initiating background checks on shortlisted candidates, and providing suitable recommendations to improve HR policies. You should also be able to draft employee communications notifying staff of policy and procedural changes.

To be successful as an HR intern, you should keep abreast of the latest developments in labor legislation to determine how company HR policies may be affected. Ultimately, an outstanding HR intern should be detail-oriented and able to demonstrate excellent administrative and organizational skills.

HR Intern Responsibilities:

• Updating company databases by inputting new employee contact information and employment details.
• Screening potential employees' resumes and application forms to identify suitable candidates to fill company job vacancies.
• Organizing interviews with shortlisted candidates.
• Posting job advertisements to job boards and social media platforms.
• Removing job advertisements from job boards and social media platforms once vacancies have been filled.
• Assisting the HR staff in gathering market salary information.
• Assisting in the planning of company events.
• Preparing and sending offer and rejection letters or emails to candidates.
• Coordinating new hire orientations.
• Responding to staff inquiries regarding HR policies, employee benefits, and other HR-related matters.

HR Intern Requirements:

• Bachelor's degree in human resource management or studying toward a degree in human resource management or related field.
• Proven experience working in an office environment.
• Working knowledge of U.S. labor laws.
• Familiarity with HRIS (Human Resources Information System) software is advantageous.
• Proficiency in all Microsoft Office applications.
• The ability to work as part of a team.
• Strong analytical and problem-solving skills.
• Excellent administrative and organizational skills.
• Effective communication skills.
• Detail-oriented.

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